Welcome to the LOC Policy and Procedures Manual
The Policies and Procedures Manual contains all College-wide policies and procedures as well as general statements and information pertinent to the College including faculty, staff, and administrators and students. The LOC Policies and Procedues Manual is available online by section. Please see the links below to each section and click the image for an online version of the entire Policy and Procedure Manual..
Office of the President
Accessing Campus Housing (00-1-001)
Conflict of Interest (00-1-002)
Drug and Alcohol Abuse (00-1-003)
Equal Opportunity/Non-Discrimination (00-1-004)
Identification of All College Documents (00-1-005)
Non-Discrimination in Campus Housing (00-1-006)
Sexual and Other Unlawful Harassment (00-1-007)
Whistleblower Policy (00-1-008)
Academic Affairs
Cancellation of All Classes for Special Events (01-1-001)
Catalog Entries (01-1-002)
Confidential Information (01-1-003)
Consortium Enrollment: Greater Memphis Consortium (01-1-004)
Consortium Enrollment, Reserve Officer Training Corp (ROTC) (01-1-005)
Contracts (Short-term) for Adjuncts and Overloads (01-1-006)
Course Syllabi (01-1-007)
Courses at Another Institution (01-1-008)
Credit for Prior Learning (01-1-009)
Curriculum Changes (01-1-010)
Customized Textbooks (01-1-011)
Data Requests (01-1-012)
Declaration of Major (01-1-013)
(Page Intentionally Omitted) (01-1-014)
Early Warning Notices (01-1-015)
Entry into Closed Classes (01-1-016)
Evaluation of Course Work Ten or More Years Old for Transfers/Readmitted (01-1017)
Evaluation of Transfer Course Work (01-1-018)
Examination Schedule Dissemination (01-1-019)
Faculty Absence from Class (01-1-020)
Faculty Class Records (01-1-021)
Faculty Committee Assignments (01-1-022)
Faculty Overload (01-1-023)
Filing Final Exams (01-1-024)
Grade Appeals (for Students): ln Student Handbook
Grade Changes (01-1-025)
Grade Submission (for Faculty) (01-1-026)
Incomplete Grades (01-1-027)
Private Requests for College Data (01-1-028)
Scheduling Classes (01-1-029)
WA-Grade (01-1-030)
WD-Grade (01-1-031)
Academic Grievance (01-1-032)
Admissions Policies and Practices (01-1-033)
Appointment and Evaluation (01-1-035)
Academic Freedom (01-1-036)
Academic Policies (01-1-037)
Evaluating and Awarding Academic Credit (01-1-038)
Policies for Awarding Credit (01-1-039)
Transfer Credit Hours (01-1-040)
Academic Amnesty (01-1-041)
Public Information (01-1-042)
Distance and Correspondence Education ( 01-1-043)
Hollis F. Price Library
Acquisitions and Collection Development (01-2-001)
Cataloging (01-2-002)
Circulation (01-2-003)
Computer Use (01-2-004)
Copyright Laws (01-2-005)
Group Study Room/Private Study Room (01-2-006)
Interlibrary Loan (01-2-007)
Serial Management (01-2-008)
Administrative Services
Copy Shop Requisitions for Print Orders (02-1-001)
Mailbox Assignment (02-1-002)
Overnight Packages & Delivery Service (02-1-003)
Receiving and Distributing Campus Mail (02-1-004)
Request for Service and/or Repairs (02-1-005)
Space Allocation (02-1-006)
Space Utilization Procedures (02-1-007)
Switchboard Operations (02-1-008)
Transportation Requests & Procedures (02-1-009)
Bookstore Operations
Book Buyback Procedures (02-2-001)
Book Ordering Procedures (02-2-002)
Loss Prevention & Inventory (02-2-003)
Methods of Payments (02-2-004)
Return Policy (02-2-005)
Sales & Services (02-2-006)
Student Vouchers for Books (02-2-007)
Food Service Operations
Catering Services (02-3-001)
Faculty & Staff Meal Purchases (02-3-002)
Non-Residential Student Meal Plan (02-3-003)
Residential Student Meals (02-3-004)
Security Operations / Compliance
Active Shooter Response (02-4-001)
Annual Safety & Security Practices (02-4-002)
Crisis Management Plan (02-4-003)
Emergency & Contingency Plan (02-4-004)
Environmental Safety (02-4-005)
Missing Student Policy (02-4-006)
Occupational Safety & Health Plan (02-4-007)
Visitor & Vendor Access (02-4-008)
Athletics
Class Participation and Attendance (03-1-001)
Event Management (03-1-002)
Facilities Reservations and Rental (03-1-003)
Facility Clean-Up (03-1-004)
Indoor Set-Ups (03-1-005)
Other Set-Ups (03-1-006)
Fiscal
Bank Reconciliations (04-1-001)
Budget Approval - Grants (04-1-002)
Budget Approval - Operating (04-1-003)
Budget-to-Actual Reports (04-1-004)
Cash Receipts (04-1-005)
Check Signing (04-1-006)
Collection of Accounts Receivable (04-1-007)
Contracts - External: Contract Approval (04-1-008)
Disbursements (04-1-009)
Establishment of Bank Accounts (04-1-010)
Financial Statements (04-1-011)
Fixed Assets (04-1-012)
Leases (04-1-013)
Admissions
Admissions Application Decisions (04-2-001)
Admissions Process (04-2-002)
Admit Academic Probation/Suspension (04-2-003)
Applicants with Criminal History (04-2-004)
Dishonesty on Application (04-2-005)
Career Services
Job/Internship Campus-Wide Student Referrals (04-3-001)
Job/Internship Graduate School Orders Management (04-3-002)
Registration to Career Services (04-3-003)
Student/Alumni Job Request Form (04-3-004)
Financial Aid
Eligibility to Receive Title IV Funds (04-4-001)
Official Withdrawal Policy (04-4-002)
Satisfactory Academic Progress (SAP) (04-4-003)
Unofficial Withdrawal Policy (04-4-004)
Verification Policy (04-4-005)
Human Resources
New Positions Using Institutional Funds (04-5-001)
New Staff Positions in Grant Proposals (04-5-002)
Process for Filling Open Positions (04-5-003)
Processing Employee Terminations (Voluntary Separations) (04-5-004)
Processing Employee Terminations (Involuntary Separations) (04-5-005)
Providing Letters of Recommendation on Former Employees (04-5-006)
Request to Fill a Vacant Position (RFV) (04-5-007)
Verifying Employment on Former Employees (04-5-008)
Purchasing
College Credit Cards (04-6-001)
Contracts (04-6-002)
Purchase Orders for Contracts and Quotes (04-6-003)
Purchase of Office Supplies (04-6-004)
Requirements & Approval for Purchase Requisitions Requisitions/ Check Requests (04-6-005)
Travel (04-6-006)
Information Technology
Acquisition of Information and Technology Resources (05-1-001)
Connection to Network (05-1-002)
Electronic Mail (05-1-003)
Information Technology and Telecommunications Services (05-1-004)
Log-In Procedures (05-1-005)
Network and System Security (05-1-006)
Requests for Information Technology/Telecommunication Services (05-1-007)
Support Products (05-1-008)
Technology Infrastructure (05-1-009)
Technology Resources and Copyright Policy (05-1-010)
Use of Information and Telecommunications Resources (05-1-011)
Wireless Communications (05-1-012)
Institutional Advancement
Accepting/Documenting, Processing/Recording and Acknowledging Gifts (06-1-001)
Campus Fund-Raising Campaigns (06-1-002)
Communications, Media and Publications Guidelines (06-1-003)
Coordination of Fund-Raising Programs (06-1-004)
Protecting Privacy of Donor, Gifts and Grants (06-1-005)
Special Events Sponsored by the College Guidelines (06-1-006)
Sponsored Programs
Intent to Write A Proposal (07-1-001)
Intent to Submit A Proposal (07-1-002)
Post-Award Functions (07-1-003)
Release Time Request (07-1-004)
Financial Matters - Indirect Cost (07-1-005)
Travel on Grants (07-1-006)
Conflict of Interest Regarding Grants and Sponsored Programs (07-1-007)
Financial Matters - Incentive to Write Proposals (07-1-008)
Student Affairs
Accommodation of Students with Disabilities (08-1-001)
Classroom Accommodations (08-1-002)
Registering for Services, Self/Identifying (08-1-003)
Appropriate Dress Policy (08-1-004)
Chapel/Assembly Guidelines (08-1-005)
Code of Conduct (08-1-006)
Disciplinary Proceedings and Appeals (08-1-007)
Disruptive Behavior (08-1-008)
Suspension and Expulsion (08-1-009)
Zero Tolerance Offenses (08-1-010)
Counseling Center Protocol (08-1-011)
Confidentiality (08-1-012)
Off-Campus Referrals (08-1-013)
On-Campus Referrals to Counseling (08-1-014)
Drug and Alcohol Abuse (08-1-015)
Equal Opportunity/Non-Discrimination (08-1-016)
Medical Withdrawal and/or Removal from Campus (08-1-017)
Non-Discrimination in Campus Housing (08-1-018)
Accessing Campus Housing (08-1-019)
Pan Hellenic Council Constitution and Bylaws (08-1-020)
Greek Letter Organizations (08-1-021)
Membership Intake and Anti-Hazing (08-1-022)
Off-Campus Activities (08-1-023)
On-Campus Activities (08-1-024)
Policy on Infectious Diseases (08-1-025)
Sexual and Other Unlawful Harassment (08-1-026)
Statement of Student Rights and Responsibilities (08-1-027)
Student Governance (08-1-028)
Student Government Constitution and Bylaws (08-1-029)
Student Organization Guidelines (08-1-030)
Student Grievance Procedure (08-1-031)
Student Records and Privacy Rights (FERPA) (08-1-032)
Student Travel (08-1-033)
Use of LOC Equipment, Assets and Infrastructure (08-1-034)
Welcome to the LOC Policy and Procedures Manual
The Policies and Procedures Manual contains all College-wide policies and procedures as well as general statements and information pertinent to the College including faculty, staff, and administrators and students. The LOC Policies and Procedues Manual is available online by section. Please see the links below to each section and click the image for an online version of the entire Policy and Procedure Manual..
Office of the President
Accessing Campus Housing (00-1-001)
Conflict of Interest (00-1-002)
Drug and Alcohol Abuse (00-1-003)
Equal Opportunity/Non-Discrimination (00-1-004)
Identification of All College Documents (00-1-005)
Non-Discrimination in Campus Housing (00-1-006)
Sexual and Other Unlawful Harassment (00-1-007)
Whistleblower Policy (00-1-008)
Academic Affairs
Cancellation of All Classes for Special Events (01-1-001)
Catalog Entries (01-1-002)
Confidential Information (01-1-003)
Consortium Enrollment: Greater Memphis Consortium (01-1-004)
Consortium Enrollment, Reserve Officer Training Corp (ROTC) (01-1-005)
Contracts (Short-term) for Adjuncts and Overloads (01-1-006)
Course Syllabi (01-1-007)
Courses at Another Institution (01-1-008)
Credit for Prior Learning (01-1-009)
Curriculum Changes (01-1-010)
Customized Textbooks (01-1-011)
Data Requests (01-1-012)
Declaration of Major (01-1-013)
(Page Intentionally Omitted) (01-1-014)
Early Warning Notices (01-1-015)
Entry into Closed Classes (01-1-016)
Evaluation of Course Work Ten or More Years Old for Transfers/Readmitted (01-1017)
Evaluation of Transfer Course Work (01-1-018)
Examination Schedule Dissemination (01-1-019)
Faculty Absence from Class (01-1-020)
Faculty Class Records (01-1-021)
Faculty Committee Assignments (01-1-022)
Faculty Overload (01-1-023)
Filing Final Exams (01-1-024)
Grade Appeals (for Students): ln Student Handbook
Grade Changes (01-1-025)
Grade Submission (for Faculty) (01-1-026)
Incomplete Grades (01-1-027)
Private Requests for College Data (01-1-028)
Scheduling Classes (01-1-029)
WA-Grade (01-1-030)
WD-Grade (01-1-031)
Academic Grievance (01-1-032)
Admissions Policies and Practices (01-1-033)
Appointment and Evaluation (01-1-035)
Academic Freedom (01-1-036)
Academic Policies (01-1-037)
Evaluating and Awarding Academic Credit (01-1-038)
Policies for Awarding Credit (01-1-039)
Transfer Credit Hours (01-1-040)
Academic Amnesty (01-1-041)
Public Information (01-1-042)
Distance and Correspondence Education ( 01-1-043)
Hollis F. Price Library
Acquisitions and Collection Development (01-2-001)
Cataloging (01-2-002)
Circulation (01-2-003)
Computer Use (01-2-004)
Copyright Laws (01-2-005)
Group Study Room/Private Study Room (01-2-006)
Interlibrary Loan (01-2-007)
Serial Management (01-2-008)
Administrative Services
Copy Shop Requisitions for Print Orders (02-1-001)
Mailbox Assignment (02-1-002)
Overnight Packages & Delivery Service (02-1-003)
Receiving and Distributing Campus Mail (02-1-004)
Request for Service and/or Repairs (02-1-005)
Space Allocation (02-1-006)
Space Utilization Procedures (02-1-007)
Switchboard Operations (02-1-008)
Transportation Requests & Procedures (02-1-009)
Bookstore Operations
Book Buyback Procedures (02-2-001)
Book Ordering Procedures (02-2-002)
Loss Prevention & Inventory (02-2-003)
Methods of Payments (02-2-004)
Return Policy (02-2-005)
Sales & Services (02-2-006)
Student Vouchers for Books (02-2-007)
Food Service Operations
Catering Services (02-3-001)
Faculty & Staff Meal Purchases (02-3-002)
Non-Residential Student Meal Plan (02-3-003)
Residential Student Meals (02-3-004)
Security Operations / Compliance
Active Shooter Response (02-4-001)
Annual Safety & Security Practices (02-4-002)
Crisis Management Plan (02-4-003)
Emergency & Contingency Plan (02-4-004)
Environmental Safety (02-4-005)
Missing Student Policy (02-4-006)
Occupational Safety & Health Plan (02-4-007)
Visitor & Vendor Access (02-4-008)
Athletics
Class Participation and Attendance (03-1-001)
Event Management (03-1-002)
Facilities Reservations and Rental (03-1-003)
Facility Clean-Up (03-1-004)
Indoor Set-Ups (03-1-005)
Other Set-Ups (03-1-006)
Fiscal
Bank Reconciliations (04-1-001)
Budget Approval - Grants (04-1-002)
Budget Approval - Operating (04-1-003)
Budget-to-Actual Reports (04-1-004)
Cash Receipts (04-1-005)
Check Signing (04-1-006)
Collection of Accounts Receivable (04-1-007)
Contracts - External: Contract Approval (04-1-008)
Disbursements (04-1-009)
Establishment of Bank Accounts (04-1-010)
Financial Statements (04-1-011)
Fixed Assets (04-1-012)
Leases (04-1-013)
Admissions
Admissions Application Decisions (04-2-001)
Admissions Process (04-2-002)
Admit Academic Probation/Suspension (04-2-003)
Applicants with Criminal History (04-2-004)
Dishonesty on Application (04-2-005)
Career Services
Job/Internship Campus-Wide Student Referrals (04-3-001)
Job/Internship Graduate School Orders Management (04-3-002)
Registration to Career Services (04-3-003)
Student/Alumni Job Request Form (04-3-004)
Financial Aid
Eligibility to Receive Title IV Funds (04-4-001)
Official Withdrawal Policy (04-4-002)
Satisfactory Academic Progress (SAP) (04-4-003)
Unofficial Withdrawal Policy (04-4-004)
Verification Policy (04-4-005)
Human Resources
New Positions Using Institutional Funds (04-5-001)
New Staff Positions in Grant Proposals (04-5-002)
Process for Filling Open Positions (04-5-003)
Processing Employee Terminations (Voluntary Separations) (04-5-004)
Processing Employee Terminations (Involuntary Separations) (04-5-005)
Providing Letters of Recommendation on Former Employees (04-5-006)
Request to Fill a Vacant Position (RFV) (04-5-007)
Verifying Employment on Former Employees (04-5-008)
Purchasing
College Credit Cards (04-6-001)
Contracts (04-6-002)
Purchase Orders for Contracts and Quotes (04-6-003)
Purchase of Office Supplies (04-6-004)
Requirements & Approval for Purchase Requisitions Requisitions/ Check Requests (04-6-005)
Travel (04-6-006)
Information Technology
Acquisition of Information and Technology Resources (05-1-001)
Connection to Network (05-1-002)
Electronic Mail (05-1-003)
Information Technology and Telecommunications Services (05-1-004)
Log-In Procedures (05-1-005)
Network and System Security (05-1-006)
Requests for Information Technology/Telecommunication Services (05-1-007)
Support Products (05-1-008)
Technology Infrastructure (05-1-009)
Technology Resources and Copyright Policy (05-1-010)
Use of Information and Telecommunications Resources (05-1-011)
Wireless Communications (05-1-012)
Institutional Advancement
Accepting/Documenting, Processing/Recording and Acknowledging Gifts (06-1-001)
Campus Fund-Raising Campaigns (06-1-002)
Communications, Media and Publications Guidelines (06-1-003)
Coordination of Fund-Raising Programs (06-1-004)
Protecting Privacy of Donor, Gifts and Grants (06-1-005)
Special Events Sponsored by the College Guidelines (06-1-006)
Sponsored Programs
Intent to Write A Proposal (07-1-001)
Intent to Submit A Proposal (07-1-002)
Post-Award Functions (07-1-003)
Release Time Request (07-1-004)
Financial Matters - Indirect Cost (07-1-005)
Travel on Grants (07-1-006)
Conflict of Interest Regarding Grants and Sponsored Programs (07-1-007)
Financial Matters - Incentive to Write Proposals (07-1-008)
Student Affairs
Accommodation of Students with Disabilities (08-1-001)
Classroom Accommodations (08-1-002)
Registering for Services, Self/Identifying (08-1-003)
Appropriate Dress Policy (08-1-004)
Chapel/Assembly Guidelines (08-1-005)
Code of Conduct (08-1-006)
Disciplinary Proceedings and Appeals (08-1-007)
Disruptive Behavior (08-1-008)
Suspension and Expulsion (08-1-009)
Zero Tolerance Offenses (08-1-010)
Counseling Center Protocol (08-1-011)
Confidentiality (08-1-012)
Off-Campus Referrals (08-1-013)
On-Campus Referrals to Counseling (08-1-014)
Drug and Alcohol Abuse (08-1-015)
Equal Opportunity/Non-Discrimination (08-1-016)
Medical Withdrawal and/or Removal from Campus (08-1-017)
Non-Discrimination in Campus Housing (08-1-018)
Accessing Campus Housing (08-1-019)
Pan Hellenic Council Constitution and Bylaws (08-1-020)
Greek Letter Organizations (08-1-021)
Membership Intake and Anti-Hazing (08-1-022)
Off-Campus Activities (08-1-023)
On-Campus Activities (08-1-024)
Policy on Infectious Diseases (08-1-025)
Sexual and Other Unlawful Harassment (08-1-026)
Statement of Student Rights and Responsibilities (08-1-027)
Student Governance (08-1-028)
Student Government Constitution and Bylaws (08-1-029)
Student Organization Guidelines (08-1-030)
Student Grievance Procedure (08-1-031)
Student Records and Privacy Rights (FERPA) (08-1-032)
Student Travel (08-1-033)
Use of LOC Equipment, Assets and Infrastructure (08-1-034)
